New Jersey Central Line

By Laws

 Constitution and By – Laws
   New Jersey Healthcare Central Service Association

Article I – Name

This Association shall be known as the




The objectives of the Association shall be to promote quality patient care through service in the health care institution by:

1.     Assisting its members to remain informed of the latest trends in procedures, techniques, and regulations affecting the profession.

2.     Encouraging group participation for the mutual help and improvement in professional endeavors.

3.     Participating in the formation of performance standards for our field of endeavor both on the state and national levels.

4.     To provide a means for professional and personal growth.

This Association is organized exclusively for charitable, scientific and educational purposes as a not-for-profit organization.

It shall be so conducted that no part of its income or earnings shall insure direct benefit of any member, director, officer or other individual.

Upon dissolution, any assets of the Association shall be distributed to an organization enjoying exempt status under 501 © (3) of the Internal Revenue code or successor statutory authority.



A.   Management Member

1.     Individuals eligible for active membership in the NJHCSA shall be Individuals who are directly involved in the field of health care central service education, management or supervision.

2.     Shall have a full vote on actions requiring the vote of the membership and be eligible to hold office and be eligible for appointments to committees.

B.    Technician Member

1.     Shall include all Central Service technicians currently employed in their vocation and individuals directly involved in CS functions in related health care environments.

2.     Shall have full vote on actions requiring the vote of the membership and be eligible for appointment to committees.

C.   Associate Member

1.     Associate membership in the Association may be granted to those individuals who have a substantial interest in, and are indirectly involved with the central service function of a hospital or related health care activity, such as representatives of a medical supply industry, or members of a corporation owning or providing consultative services to health care facilities.

2.     Shall have no voting privileges, shall not be eligible to hold office, but may be appointed to serve as committee members.

D.   Retired Members

1.     Retired membership in the Association may be granted to those individuals who have been active individual members of the Association, continue to maintain their certification, still attend business meetings but have retired from the field of central service.

2. Retired members will not have voting privileges, are not eligible to hold office, but can serve on committees.



A.   Annual Dues

1.     Shall be established by the Board of Directors and payable by January 10th of each year.

B.    Dues Delinquency

1.     Members who have not paid their annual dues by the specified date shall have their membership mailings terminated.

C.   Resignation

1.     Any member may resign at any time, but a refund of membership shall not be granted.

D.   Retirees

1.     Retired members of the association shall have their dues waived.



A.   Guidelines

1.     Association meetings shall be conducted in accordance with Robert’s Rules of Order, when the latter is not in conflict with the By-Laws of the Association.

2.     In order to conduct a business meeting there must be a quorum consisting of a minimum of 10% of the membership and two (2) officers.

     There will be a minimum of two (2) business meetings per year.

3.     An annual meeting shall be held at the end of the fiscal year for the purpose of installation of new officers.

4.     The Association’s Board of Directors shall meet a minimum of four (4) times per year. Additional meetings shall be called at the discretion of the President or a majority of the Board of Directors.



A.   Eligibility

1.     Each candidate for office shall be a Management Member of the Association.

B.    Offices

1.     President

2.     President - Elect

3.     Secretary

4.     Treasurer

C.   Terms of Office

1.     The President shall serve a term of one (1) year commencing with the close of the Annual Meeting of the year in which they are elected.

2.     The President – Elect shall assume office commencing with the close of the Annual Meeting of the year and shall serve as such for a period of one (1) year. At the conclusion of this term the President – Elect then assumes the office of the Presidency for a one – year term.

3.     The offices of Secretary and Treasurer shall be two (2) years, commencing with the close of the Annual Meeting of the year in which they are elected.

4.     Any Board member who does not fulfill their obligation of office can be removed by a majority vote of the remaining Board Members.

5.     Officers who may become ineligible due to loss of employment may retain their office until the end of their term and/or change of career.

6.     If any office becomes vacant, the Board of Directors shall select the candidate for appointment until the next scheduled election.

D.   Officers are elected by the voting membership roster (as of March 1 of the year) of the Association.

E.    Board of Directors

1.     Shall consist of the President, President – Elect, Secretary, Treasurer and the immediate Past President.

2.     The Board of Directors shall have authority to make policy decisions for the Association and ensure that such decisions are expedited.



A.   Elections of officers shall be conducted by mail.

B.    A ballot containing the names of the eligible candidates, together with resumes shall be mailed to each voting member of the Association at least 60 (sixty) days prior to the Annual Meeting.

C.   Ballots

1.     Shall be returned to the chairperson of the Nominating Committee and will remain sealed until the time the count is to be performed by the nominating committee designee and the outgoing President.

2.     No ballot shall be valid if posted less than 30 (thirty) days prior to the Annual Meeting.

3.     Ballots will be maintained by the Secretary of the Association for six (6) months.

D.   The results of the election shall be decided by the majority of the valid votes cast

E.    In the event of a tie in the election of any officer(s) the current Board of Directors shall each cast a vote via secret ballot to break the tie.



A.   There shall be five (5) standing committees, with a Chairperson for each committee appointed by the President.

1.     Program Committee

2.     Membership Committee

3.     Nominating Committee

4.     Advocacy Committee

5.     Newsletter/ Website Committee

B.    Representatives

1.     Various representatives will be appointed by the Board of Directors

C.   Appointments

1.     Ad Hoc committees can be appointed by the Board of Directors for special projects

2.     The Education Committee will be an Ad Hoc Committee

3.      The Atlantic City (Annual Conference) Committee will be an Ad Hoc Committee

4.     The Historical Committee will be an Ad Hoc Committee

D.   Committee Duties

The duties of each committee will be established by the board based on the goals and objective of the Association’s current strategic plan.



A.   Annually the Association’s financial records will be reviewed by an independent Certified Public Accountant (CPA) with a written report provided to the Board of Directors and membership within 30 (thirty) days of receipt.

B.    Expenditures in excess of $100.00 (one hundred dollars) must be pre-approved by the Treasurer and one other Board Member.

C.   All educational programs must be self supporting unless pre-approved by a majority of the Board of Directors.



A.   By - Laws can be suspended by the President, only with the approval of the Board of Directors in order to preserve the viability of the Association.



A.   These by-laws can be amended by a two-thirds majority of the voting members present at any business meeting of the Association.

B.    Notice of the proposed amendments shall be sent to all members not less than 60 (sixty) days in advance of the vote.

C.   Amendments to these By – Laws shall be made known to all members of the Association through the communication processes of the Association.

D.   These By – Laws shall be reviewed annually by the Board of Directors.

Revised ____8/272008___ approved :__6/20/2009.

NJHCSA By – Laws